How Minimalism Improves Time Management and Productivity

Balance Through SimplicityMinimalism, ProductivityLeave a Comment

How minimalism improves time management and productivity

Minimalism can really boost your productivity, whether it’s at home or in the workplace. Removing unnecessary distractions, keeping your environment clear to avoid visual and mental clutter and enabling you to identify and focus on the important tasks, all boost efficiency and help you get more things done in less time. Check out this post on how Minimalism improves time management and productivity.


We all know that there’s only 24 hours in a day, but have you ever wondered how some people can pack so much in and get lots done whilst others struggle to complete anything?

Although some people just have more going on than others, much of this can also be down to how productive you are and how you manage your time. Some of us struggle with procrastination, get easily distracted or are trying to do too much all at the same time. Maybe we’re even multi-tasking the wrong things?!

There are many reasons why some people are more productive than others. Yet the Minimalist concept of cutting out the clutter and focusing on what’s important, can help all of us to be more productive and manage our time better. This post is all about how Minimalism improves time management and productivity.


If you’d like to improve your time management, productivity and general efficiency, keep reading. I’ve included some links in the relevant sections if you’d like to explore a topic more or need some practical help to get started!

#1 Spending time on the right things

With Minimalism you focus on what’s important and adds value to you and your life and you learn to let the rest go.

The same principle applies to how you manage your time, your calendar and your commitments.

  • You are intentional about what you say ‘yes’ to and what you give your time to
  • You only say yes to commitments, appointments and projects that add value and are the most important
  • You say no to anything that detracts or distracts you from that
  • You make deliberate and careful decisions about where and how your time is spent
  • You spend your time on the right things that are important to you.
  • You’re less likely to overload your calendar and therefore much less likely to double-book yourself, overrun on any appointments or stretch yourself too thin
#2 Improves multi-tasking

Your list of things to do might sometimes be long and at some point, you’ll probably need to juggle a few things all at the same time. Life rarely fits into neat little boxes which you can deal with one by one, completing each before you move onto the next.

In the workplace, different projects, activities (and people!) also have different deadlines that compete with one another for your time and attention.

Sometimes multi-tasking is inevitable and unavoidable, but it’s much more efficient if you think like a Minimalist.

  • You won’t have excess tasks on your list that needn’t be there
  • You can easily see what’s most important and takes priority
  • You can see what needs to be done and when
#3 Prioritising tasks

Minimalism enables you to focus on what’s important at any given time so you can see clearly which tasks and projects are the most urgent or important.

When your mind is full of things to do and remember, distractions and other mental clutter, you can’t readily see what’s important because it’s all a jumbled fog of thoughts.

Declutter your To Do List and your mind with a Minimalist mindset and you’ll get clarity and mental space to identify and prioritise each task.

Minimalism, time management and productivity
#4 Staying focused and avoiding distractions

Our environment plays a huge part in our psychological wellbeing and you can read more about the research into the negative effects of clutter here.

In summary, when we have too much clutter around us, our stress levels rise and we’re less likely to think clearly without getting distracted.

By reducing our clutter, both the physical clutter around us and the mental clutter in our minds, we can find it easier to stay focused and avoid distraction.

Whether it’s in the workplace or at home, this is key to getting things done if we have lots to do in a short space of time. Focus on the task(s) at hand and don’t get distracted or waste time unnecessarily.

#5 Keeping organised

Building on the point above, decluttering isn’t only good for our minds.

Being Minimalist about your home and work environments (your physical surroundings) also has some obvious, practical benefits.

  • It helps things stay neat, tidy and organised.
  • You’ll be able to find things more quickly (whether it’s digital files, emails or paper)
  • You’re less likely to lose things (and have to waste time looking for them)
  • You can keep on top of any systems and procedures and…
  • Generally work quicker and more efficiently

Here are some items or areas to declutter that will help with your time management:

  • Computer filing system including folders, photos etc
  • Desktop icons
  • Email inbox
  • Paper filing systems
  • Stationery
  • Workspace or desk
  • Bookshelves
  • Noticeboards
  • Home command centre
#6 Increasing motivation to complete tasks

If you’re in the Minimalist mindset, you’ll be thinking intentionally and deliberately about what you include on your To Do list.

You’re much more likely to complete each task without losing focus, forgetting about it or giving up because each task that you DO take on is important and adds value in some way. It’s not just on there to distract you or add to your workload.

When you’ve completed each of these important tasks, you’ll feel a sense of achievement to spur you on to completing the next. You’ll build up a momentum and hopefully feel more motivated to get to the end of your list and achieve everything you set out to!

There’s nothing worse than spending your time doing something only to get to the end and wonder why you did it in the first place. Being Minimalist about identifying your tasks in the first place will really stop this happening to you!

#7 Setting goals and achieving targets

Minimalism helps you see the bigger picture in whatever you do, whether it’s at work, managing your home, looking after yourself or working on your own personal development.

Minimalism helps you to identify:

  • What’s really important to you
  • Patterns in your behaviour that you want to develop
  • Negative habits that you want to avoid
  • Areas for improvement and change
  • Goals and ambitions that you want to reach.

This will all be much clearer to you because you’re more generally aware of everything that you do in life, what you let in and what you keep out.

Minimalism encourages you to be much more intentional about your time, how you spend it and your life in general.

Minimalism forces you to identify what’s important to you and your priorities in life so you can set goals and targets based on this.


There are just 7 ways in which Minimalism improves time management and productivity. Getting into the Minimalist mindset helps you be more focused on what’s important to you without the distraction of clutter taking up your time and overloading your calendar.

It will mean you can manage your time better and be more productive.

You can find more efficient ways of doing the things that you HAVE to do, so you have more time for the things that you WANT to do.

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